Intelligent Transportation System (ITS)


Vendor Requirement Verification Process

Procurement Process

A Transit Agency may not always have the resources required to develop a Vendor Requirement Verification (VRV) or a Request for Proposal (RFP) document during the Verification process.  EPV has experience at developing VRV/RFP documents for various transit agencies and has the experience/resources available to help your agency during the Verification Process.

The transit agency will either follow a standard procurement process (Request for Proposals, etc) or work with existing Vendor to verify that their existing or proposed system complies with the agency’s system requirements by following our VRV process.

The VRV document is to provide the vendor with the transit agency’s system requirements, identified and documented in the System Requirement Specification (SRS).  Together with us, the transit agency will use the VRV process and this document to validate that Vendor addresses all requirements.

Vendor Requirement Verification (VRV) Process

During the VRV process, the Agency will ask the vendor(s) to meet on site and be prepared to demonstrate their product(s) that are being proposed for implementation including any “on-vehicle” hardware components such as MDD’s.  The vendor will have the opportunity to review the Agency System Requirement Specifications (SRS) document and evaluate each requirement to be demonstrated.

Request for Proposal (RFP) Development Process

Development of an RFP for an Intelligent Transportation System is a complex and “usually” a one-time event. The RFP must be capable of soliciting proposals that may include the following:

• Installation and implementation of Transit Management Software.

• Installation and implementation of “Onboard Vehicle” hardware and software components.

• Development of any interfaces between dispatch center, vehicle and passenger.

• Provide the ability to upload Medicaid customer and trips to Transit Management Software, if required

• Identify implementation timeline and associated costs

We will prepare an initial RFP, which would include the Agency’s requirements and any Federal/State clauses or documents.  The requirements are based on ITS Needs Assessment Study originally performed by us.  (See Needs Assessment Consulting by EPV.)  While ITS systems are very robust, they all very similar somewhat in the features they offer.  We have developed a process for helping the Agency prioritize their requirements.  The resultant requirements priority list is an invaluable tool for the Agency and the Vendor during the procurement process.

We then use our system integration background to assist the agency in selecting top vendors and solutions by reviewing all proposed Vendor solutions, including their costs.  We would then help the Agency compare the Vendor’s “features, functions and benefits” statements to their own requirement priority list and how they measured against the Agency’s budget.

Once the Vendor list is set, we will develop a schedule for Vendor On-site demonstrations and work with Vendors to develop a demonstration flow that uses the Agency’s own data integrated with the Vendor’s solution.

Our role at this stage is to make sure all items are surfaced and addressed.  While it is easy to overlook important features or services when comparing similar ITS systems, we will assist the Agency with their final selection.


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